Rachel Canton

Published on 6 December 2023 • 2 mins. to read

Globalisation has led companies to broaden their horizons, often beyond linguistic borders. In this context, the need for accurate and reliable communication is more important than ever. This is where sworn translation comes in: a crucial stage in guaranteeing the authenticity and quality of information exchanged in a professional environment.

What is a sworn translation?

A sworn translation, also known as a certified translation, is carried out by a translator who has taken an oath before a court of appeal or a tribunal de grande instance (high court). The translated documents are then authenticated with a seal, signature and certification. This type of translation gives the translated documents unquestionable legal value.

Areas of application

The world of business and international trade

  • To conclude contracts: any contract involving parties located in different countries must be understood and accepted by all signatories, whatever their mother tongue. Sworn translations of these documents provide a faithful interpretation of the terms used to avoid any misunderstandings or disputes.
  • As part of legal or regulatory procedures: international companies are often faced with legal and regulatory requirements in different countries. The provision of documents translated by a sworn translator guarantees compliance with current legal standards.
  • Import/export: companies involved in international trade must be able to provide the documents needed to clear their goods through customs with the local authorities. Sworn translations are essential to comply with customs regulations.

The world of work

  • For human resources: HR managers often recruit talent from all over the world. They need to know the background, diplomas and other qualifications of applicants, whatever their country of origin and mother tongue. A sworn translation is required to assess everyone on an equal footing.
  • For professional mobility: in a globalised business environment, employees may decide to work or train abroad. They will then need a translated and certified academic and/or professional file to prove their eligibility.
  • Employee integration: when a company employs foreign staff, it is essential to facilitate their integration into the organisation. This means understanding internal rules and regulations. Sworn translations of the documents concerned ensure reliable and accurate information for all employees.

The legal and administrative sector

  • For file management: whether they relate to family, property or tax matters, multilingual files need to be sworn translated to ensure that their content is valid in the eyes of the relevant authorities.
  • Filing patents: companies wishing to protect their inventions internationally must provide a translated and authenticated version of their patents to the relevant offices in each country.

Finding the right sworn translator

Make sure you choose your translator on the basis of his or her qualifications, expertise in your field of activity and familiarity with the culture of the target country. Feel free to ask for references and work samples to be sure of the quality of its services. It’s best to contact a specialist translator who is familiar not only with the source and target languages, but also with the terminology specific to your sector of activity. This will be particularly important in technical or legal areas. In addition, an experienced professional will be able to take cultural and contextual aspects into account. At Your Word Store, you'll also benefit from a document correction service, which can be a great addition!

In short, sworn translation is an essential step in guaranteeing the authenticity and quality of information exchanged in a professional environment. Whether in the world of business, labour or law, this approach allows local standards to be respected while ensuring understanding between all parties. Don’t neglect this aspect when interacting with foreign partners.

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